On accessing certain accounting functions, I get a message indicating that the required setups have not been completed.
The Accounts page of Preferences contains various fields which must contain values before some accounting functions become operational. Ensure that these fields, which include the Current Year Periods, Bank Accounts, Cash Accounts, VAT Accounts (not including the EC Creditors and Cash VAT Accounts), Balance Sheet Profit Accounts and the eight Transaction Types on the right of the screen, have been completed. As well as ensuring that these fields contain values, ensure that the corresponding Accounts and Transaction Types have been set up in the Data Manager.
I wish to divide my accounts into different departments, some which have separat
I wish to divide my accounts into different departments, some which have separate addresses and VAT numbers. Use the Analyses on the Accounts Menu in the Data Manager. These can be set up with different addresses and VAT Numbers. You can then allocate Companies, Products, Sales and Purchase Orders, Invoices and Personnel to each Analysis. On the Sales Orders and Ledger screen of Preferences, you can decide whether to send your Sales Statements from the appropriate address of each department, or whether to issue them all from your main address.
How do I create a profit and loss report for each analysis code?
At the Profit & Loss dialogue box, type in the appropriate Analysis Code (or Codes) to the Analysis Code To and From fields.
My data file contains some test transactions that I wish to remove.
†The only way of deleting these is by running the following Macro: READ WRITE([TRANS IN]) ALL RECORDS([TRANS IN]) DELETE SELECTION([TRANS IN]) READ WRITE([TRANSACTIONS]) ALL RECORDS([TRANSACTIONS]) DELETE SELECTION([TRANSACTIONS]) READ WRITE([ACC BALANCES]) ALL RECORDS([ACC BALANCES]) DELETE SELECTION([ACC BALANCES]) †Note that this Macro will permanently delete all General Ledger transactions. The Macro should therefore only be run if the data file contains no General Ledger transactions of importance. In all other circumstances, running the Macro carries the risk of losing vital information. The profit and loss v budgets report appears not to be working properly. When ‘Auto-Creating Budgets’, and using the ‘Incl. Empty Accounts’ check box, it was possible in early versions of Enterprise 6 to create Budgets with a blank (as opposed to zero) total figure, which is the cause of this problem. To avoid it, you should view your Budgets and overtype any blanks with zeros.
How do I open a period?
Go into the Data Manager and select ‘Periods’ from the Accounts menu. Double-click on the appropriate Period in the subsequent list. Three radio buttons allow you to specify the Period as Open or Closed for each Ledger. If the Period is closed for all three Ledgers, you must turn it on for the General (Nominal) Ledger first.
How can I print out my chart of accounts?
Go into the Data Manager and select ‘Accounts’ from the Accounts menu. All your Accounts will be listed. If necessary, use the [Sort] button to sort the list into an order. Click the [Report] button to bring up the QuickReport Generator. If you have told Enterprise 6 that you have SuperReport installed, you will need to click this button with the
How should I cater for bank interest, wages and other non-invoiced payments?
These should all be entered using the ‘Enter Transaction Batch’ function in the General Ledger. To make the job easier, you should have set up Transaction Types for transactions of a common type. For example, you should have a bank interest Transaction Type and a credit card payment Transaction Type. This will ensure that all such Transactions automatically get posted to the correct accounts. When entering Transaction Batches, try to ensure that you do not post a Transaction Batch with blank Transaction lines.
How can I correct posted transactions which contain errors?
Use the ‘Enter Transaction Batch’ function in the General Ledger. As soon as the entry screen appears, select ‘Copy Previous’ from the Functions menu. Find the Transaction containing the error and specify that you wish to reverse the credits and debits. This procedure should only be used for Transactions created using the ‘Enter Transaction Batch’ function. Incorrect Invoices should be reversed in the Sales or Purchase Ledgers as appropriate by means of Credit Notes.
