.



  ← →

The data file and the business templates

Enterprise 6 is supplied with one data file, entitled Tutorial.data, and several Business Templates for importing into a new data file. These are provided to help you when creating your live data file. Tutorial.data is intended for use in combination with the Tutorial manual and contains the appropriate data to facilitate this. Once you have created a blank data file and imported a Business Template, it will, apart from the variations introduced by the Template, be identical to Tutorial.data in the Data Manager set-up. Each Data Manager file contains a suggested set up which can be used or discarded as required. To discard the supplied set ups, select the appropriate function in the Data Manager. This will list all the records in the file. Use the key combination <Command-A> (Macintosh) or (Windows) to select all the records in the list and click the [Delete] button.

This appendix lists the information supplied and contains further information to aid the effective setting up of a clean data file.

Areas

The following Royal Mail postal areas are included: Area Code Area Name GB-A Scotland GB-B Northern Ireland GB-C North West & North Wales GB-D North West Conurbations GB-E North East GB-F Yorkshire GB-G East Midlands GB-H West Midlands GB-I East Anglia GB-J South East Midlands GB-K London GB-L South East GB-M South Coast GB-N Thames Valley GB-O South West & South Wales GB-P South West Coast IN-AF International - Africa IN-AN International - North America IN-AS International - South America IN-EE International - Eastern Europe IN-EW International - Western Europe IN-PA International - Pacific Rim

Countries

The Countries of the world are supplied. The attached Address Formats are approximate. Enterprise 6 Group would welcome notice of any inaccuracies. Country Address Format Afghanistan Z1EU Albania NEEU Algeria Z1EU American Samoa Z2EU Andorra ECEU Angola Z1EU Anguilla Z1EU Antigua and Barbuda Z1EU Argentina Z1US Armenia NEEU Aruba Z1EU Ascension Island Z1EU Australia Z2OZ Austria ECEU Azerbaijan NEEU Azores ECUK Bahamas Z1EU Bahrain Z1EU Balearic Islands ECUK Bangladesh Z1EU Barbados Z1UK Belarus NEEU Belau Z2EU Belgium ECEU Belize Z1EU Benin Z1EU Bermuda Z1EU Bhutan Z1EU Bolivia Z1EU Bosnia-Herzogovina NEEU Botswana Z1EU Brazil Z1EU British Indian Ocean Z1EU British Virgin Isles Z1EU Brunei Z1EU Bulgaria NEEU Burkina Faso Z1EU Burma Z1EU Burundi Z1EU Cambodia Z1EU Cameroon Z1EU Canada Z1US Canary Islands ECUK Cape Verde NEEU Cayman Islands Z1EU Central African Rep. Z1EU Ceuta Charafinas Z1EU Chad Z1EU Channel Islands UKUK Chile Z1EU China Z2EU Christmas Island Z1EU Cocos Keeling Islands Z1EU Colombia Z1EU Comoros Z1EU Congo Z1EU Cook Island Z2OZ Corsica ECEU Costa Rica Z1EU Croatia NEEU Cuba Z1EU Curação Z1EU Cyprus NEEU Czech Republic NEEU Denmark ECEU Djibouti Z1EU Dominica Z1EU Dominican Republic Z1EU East Timor Z1EU Ecuador Z1EU Egypt Z1EU Eire ECOZ El Salvador Z1EU England UKUK Equatorial Guinea Z1EU Eritrea Z1EU Estonia NEEU Ethiopia Z1EU Falkland Islands Z1EU Faroe Islands NEEU Fiji Z2EU Finland ECEU France ECEU French Antarctica Z2EU French Guiana Z1EU French Polynesia Z2EU French West Indies Z1EU Gabon Z1EU Gambia Z1EU Gaza and Khan Yunis Z1EU Georgia NEEU Germany ECEU Ghana Z1EU Gibraltar ECEU Greece ECEU Greenland NEEU Grenada Z1EU Grenadines Z1EU Guadeloupe Z1EU Guam Z2EU Guatemala Z1EU Guinea Z1EU Guinea - Bissau Z1EU Guyana Z1EU Haiti Z1EU Holland ECEU Honduras Z1EU Hong Kong Z1EU Hungary NEEU Iceland NEEU India Z1EU Indonesia Z1EU Iran Z1EU Iraq Z1EU Ireland ECOZ Israel Z1US Italy ECUK Ivory Coast Z1EU Jadu Z1EU Jamaica Z1EU Jan Mayen NEEU Japan Z2EU Jordan Z1EU Kazakhstan NEEU Kenya Z1EU Kiribati Z2EU Kuwait Z1EU Kyrgyzstan NEEU Laos Z1EU Latvia NEEU Lebanon Z1EU Lesotho Z1EU Liberia Z1EU Libya Z1EU Liechtenstein NEEU Lithuania NEEU Luxembourg ECEU Macau Z1EU Macedonia NEEU Madagascar Z1EU Madeira ECUK Malawi Z1EU Malaysia Z1EU Maldives Z1EU Mali Z1EU Malta NEEU Marshall Islands Z1EU Martinique Z1EU Mauritania Z1EU Mauritius Z1EU Mayotte Z1EU Melilla Z1EU Mexico Z1EU Micronesia Z2EU Moldova NEEU Monaco ECUK Mongolia Z2EU Montenegro NEUK Montserrat Z1EU Morocco Z1EU Mozambique Z1EU Myanmar Z1EU Namibia Z1EU Nauru Z2EU Nepal Z1EU Netherlands ECEU Netherlands Antilles Z1EU New Caledonia Z2EU New Zealand Z2OZ New Zealand Islands Z2EU Nicaragua Z1EU Niger Z1EU Nigeria Z1EU Niue Z2OZ Norfolk Island Z2EU North Korea Z2EU Northern Ireland UKUK Northern Mariana Is. Z2EU Norway NEEU Oman Z1OZ Pakistan Z1EU Panama Z1EU Papua New Guinea Z2EU Paraguay Z1EU Peru Z1EU Philippines Z2EU Pitcairn Island Z2EU Poland NEUK Portugal ECEU Puerto Rico Z1EU Qatar Z1EU Réunion Z1EU Romania NEUK Russia NEUK Rwanda Z1EU San Marino ECUK São Tomé & Príncipe Z1EU Saudi Arabia Z1EU Scotland UKUK Senegal Z1EU Serbia NEUK Seychelles Z1EU Sierra Leone Z1EU Singapore Z1EU Slovak Republic NEUK Slovenia NEEU Solomon Islands Z2EU Somalia Z1EU South Africa Z1OZ South Georgia Z1UK South Korea Z2EU South Sandwich Isles Z1UK Spain ECEU Spitzbergen NEUK Sri Lanka Z1EU St Helena Z1EU St Kitts and Nevis Z1EU St Lucia Z1EU St Pierre & Miquelon Z1EU St Vincent Z1EU Sudan Z1EU Suriname Z1EU Svalbard NEEU Swaziland Z1EU Sweden ECUK Switzerland NEUK Syria Z1EU Taiwan Z2EU Tajikistan NEUK Tanzania Z1EU Thailand Z1UK Tibet Z1EU Togo Z1EU Tokelau Z2OZ Tonga Z2EU Trinidad and Tobago Z1EU Tristan Da Cunha Z1EU Tunisia Z1EU Turkey NEUK Turkmenistan NEUK Turks & Caicos Isles Z1EU Tuvalu Z2EU Uganda Z1EU UK UKUK Ukraine NEUK United Arab Emirates Z1EU United Kingdom UKUK United States Z1US Uruguay Z1EU USA Z1US Uzbekistan NEUK Vanuatu Z2EU Vatican City State ECUK Venezuela Z1US Vietnam Z1EU Virgin Islands of USA Z1EU Wake Island Z2EU Wales UKUK Wallis and Futuna Is. Z2EU Western Samoa Z2EU Yemen Z1EU Zaire Z1EU Zambia Z1EU Zimbabwe Z1EU

Address formats

The Address Formats supplied also reflect the Royal Mail’s international zones. The Formats are samples only. Further information would be welcomed by Enterprise 6 Group.
Format Code Format Name
ECEU Europe Format EC
ECOZ Australian Format EC
ECUK UK Format EC
ECUS US Format EC
NEEU Europe Format Non-EC
NEOZ Australian Format Non-EC
NEUK UK Format Europe Non-EC
NEUS US Format Non-EC
UKUK United Kingdom - Code Enforced & After County
Z1EU Europe Format Zone 1
Z1OZ Australian Format Zone 1
Z1UK UK Format Zone 1
Z1US US Format Zone 1
Z2EU Europe Format Zone 2
Z2OZ Australian Format Zone 2
Z2UK UK Format Zone 2
Z2US US Format Zone 2

Business types

The Business Types included are based on the Standard Industry Classification (SIC): 0100 Agriculture and Horticulture 1115 Solid Fuel Manufacturers 1300 Mineral Oil/Natural Gas Extraction 1401 Mineral Oil Refining 1610 Public Electricity Supply 1620 Public Gas Supply 1700 Water Supply Industry 2310 Quarrying and Mining 2420 Cement, Lime and Plaster 2436 Ready Mixed Concrete 2437 Other Concrete and Building Products 2440 Asbestos Goods 2450 Stone, Gravel and Slate Products 2551 Paints, Varnishes and Fillings 2570 Pharmaceutical Products 2582 Perfumes, Cosmetics and Toilet Preparations 2591 Photographic Materials and Chemicals 2599 Chemical Products (Other) 3169 Metal Smallware 3254 Groundwork Construction Equipment 3289 Precision Engineering Parts 3301 Office Machinery 3302 Electronic Data Processing Equipment 3433 Alarms and Signalling Equipment 3435 Electrical Equipment For Industry 3443 Radio/Electronic Goods 3480 Electrical Equipment Installation 3620 Railway Stock and Repair 3710 Measuring and Checking Instruments 4239 General Food and Beverages 4270 Brewing Products 4531 Weatherproof Outerwear 4532 Mens’ and Boys’ Tailored Outerwear 4536 Fancy and Infantwear 4539 Miscellaneous Dresswear 4630 Build Carpentry/Joinery 4671 Furniture and Bedding 4724 Paper Packaging Products 4751 Newspaper Printers and Publishers 4751A Newspaper Distributors 4751B National Newspapers 4751C Regional Newspapers 4752 Periodical Printers and Publishers 4753 Book Printers and Publishers 4754 Other Printing and Publishing 4754A Publishers 4754B Print/Graphic Designers 4835 Plastics Packaging Products 4836 Other Plastic Products 4930 Photographic Processing Laboratories 5000 General Construction and Demolition 5010 Building Construction and Repair 5020 Civil Engineering 5030 Installation of Fixtures and Fittings 5040 Building Completion Work 6120 Wholesalers - Fuels/Industrial Materials 6130 Wholesalers - Timber/Building Materials 6148 Wholesalers - Cars/Parts/Accessories 6150 Wholesalers - Hardware/Ironmongery 6170 Wholesalers - Food/Drink 6190 Wholesalers - General 6190A Wholesalers - Stationery 6410 Retailers - Food 6420 Retailers - Newsagents and Allied 6450 Retailers - Clothing 6470 Retailers - Furnishings/Textiles 6480 Retailers - Hardware/Ironmongery 6510 Retailers - Motor Vehicles 6530 Retailers - Stationery 6540 Retailers - Other Specific 6560 Mixed Retail Businesses 6611 Restaurants and Cafés 6620 Public Houses and Bars 6630 Night/Licensed Clubs 6640 Other Catering 7210/2 Bus and Coach Services 7230 Road Haulage 7400 Off-Shore Transport 7630 Supply Services/Sea Transport 7700 Travel Industry 7700A Consolidators 7700B Travel Agents 7700C Tour Operators 7700D Passport and Visa Companies 7700E Leisure Companies 7901 Postal Services 7902 Telecommunications 8140 Banking 8150 Credit/Investment Institutions 8150A Building Societies 8150B Financial Advisers/Consultants 8200 Insurance Institutions 8310 Banking/Finance Auxiliary 8310A Stock Brokers 8320 Insurance/Acturarial Auxiliary 8320A Insurance Consultants/Brokers 8320B Acturaries 8340A House and Estate Agents 8340B Property Management Agents 8350 Legal Services 8350A Solicitors 8350B Barristers 8350C Law Costs Draftsmen 8350D Bailiffs/Sheriffs Offices 8350E Licensed Conveyancers 8350F Patent Agents 8360 Accountants and Auditors 8370 Architects/Surveyors/Technical Services 8380 Advertising 8394 Computer Services 8395 General Business Services 8395/1 Management Consultants 8395A Investigation Companies 8395B Media Companies 8395C Media Reps 8395D Public Relations Companies 8395E Recruitment/Head Hunters 8395F Mailing Houses 8396 Head and Central Offices 8420 Hiring Construction Machinery/Equipment 8430 Hiring Office Machinery/Equipment 8460 Hiring Consumer Goods 8500 Owning/Dealing Real Estate 9111 Other National Government Services 9111A Inland Revenue 9112 Other Local Government Services 9120 Justice 9120A Courts or Sheriffs Offices 9120B Crown Prosecution Service 9130 Police 9140 Fire Services 9211 Refuse Disposal/Street Cleaning 9230 Cleaning Services 9310 Higher Education 9320 School Education 9330 Other Education 9400 Research and Development 9510 Hospitals/Nursing Homes 9530 Medical Practices 9550 Agency Medical Staff 9560 Veterinary Practices 9611 Social Services 9631A Professional/Business Organisations 9660 Religious Organisations 9690 Community Services 9741 Arts and Media 9770 Libraries/Museums/Galleries 9791 Leisure Activities 9890 Miscellaneous Personal Services

Roles

The following basic roles are included for use with Contacts: Role Code Role Name A Authority I Influencer M Money N Need P Principal

Stock types

Shown below are the Stock Types supplied. Code Type Name Ignore Include in Re- Has an Minus Order Item Locations Ordering Asset Value Warning Allocated TotalP Physical False True True True True O On Order True True False False False R In For Repair False False False True False C Customer True False False False False S Supplier True False False False False L On Loan True False False True False A Assembly False False False False False

Movement types

Code Type Name Stock Stock Number Plus Minus Name AL Adjustment/Opening - Loan Stock L ALO Allocation of Stock P P Allocation AO Adjustment/Opening - On Order Stock O AP Adjustment/Opening - Physical Stock P AR Adjustment/Opening - Repair Stock R ILC Goods In - Returned From Loan to Client P L Loan Receipt No IRC Goods In - For Repair From Client R C Repair No ISA In Stock Assembled P P Assembly No ISC Goods In - Return to Stock From Client P C Return No ISO Goods In - to Stock As Ordered P O Receipt No ISS Goods In - to Stock Not Ordered P S Receipt No LP Location Change - Physical Stock P P Loc Change OLC Goods Out - On Loan to Client L P Loan No ORC Goods Out - Return Repair to Client C R Repair Del No ORS Goods Out - Return Repair to Supplier S R Your RMA OSC Goods Out - From Stock to Client C P Delivery No OSS Goods Out - Return Stock to Supplier S P Your RMA PO Purchase Order O S Purch Ord No RA Returns Authorisation RMA No UNAL Unallocation of Stock P P Unallocation

Credit stages

Four sample Credit Stages are supplied. None have any controls switched on which may prevent the raising of Delivery Notes or Invoices. Stage Code Stage Name Letter Days Next Stage A First Stage - 30 Days after invoice 30 B B Second Stage - 60 Days after invoice 60 C C Third Stage - 90 Days after invoice 90 H H On Hold

Accounts

Shown below is the skeleton accounts structure supplied with Enterprise 6. The table shows for each Account the Report and Group Heading, whether it is a Profit & Loss or Balance Sheet item and the VAT status. The Report and Group Headings are used for formatting the reports - please refer to the Accounts Headings section for more information. The Accounts dealing with Sales (in the range 40000 - 48900) and Purchases (in the range 50000 - 58900) are set up so that they cannot be used directly in the General Ledger. Control Accounts also have this setting. They can only be used in Sales and Purchase Invoices and posted in to the General Ledger from there.
Code Account Name ReportHeading Group Heading P&L/BS I/O/N
00100 Goodwill B1 GB2 B N
01000 Land/Buildings at Cost B1A GB2 B N
01005 less Land/Buildings Accm Depreciation B1A GB2 B N
01100 Leasehold Premises at Cost B1B GB2 B N
01105 less Leasehold Premises Accm Depreciation B1B GB2 B N
01200 Leasehold Improvements at Cost B1C GB2 B N
01205 less Leasehold Improvements Accm Depre’n B1C GB2 B N
04000 Fixtures & Fittings at Cost B1E GB2 B N
04005 less Fixtures & Fittings Accm Depreciation B1E GB2 B N
05000 Computer Equipment at Cost B1F GB2 B N
05005 less Computer Equipment Accm Depreciation B1F GB2 B N
06000 Office Equipment at Cost B1G GB2 B N
06005 less Office Equipment Accm Depreciation B1G GB2 B N
08000 Commercial Vehicles at Cost B1H GB2 B N
08005 less Commercial Vehicles Accm Depreciation B1H GB2 B N
09100 Cars at Cost B1I GB2 B N
09105 less Cars Accm Depreciation B1I GB2 B N
09500 Sundry Assets at Cost B1J GB2 B N
09505 less Sundry Assets Accm Depreciation B1J GB2 B N
10300 Stocks, Shares and Investments B1 GB2 B N
10400 Loans to Related Companies B1 GB2 B N
10900 Loans Issued B1 GB2 B N
11000 Stock - Type A B2 GB1 B N
11001 Stock - Type B B2 GB1 B N
11002 Stock - Type C B2 GB1 B N
11003 Stock - Other B2 GB1 B N
11600 WIP Control Account - Time B2 GB1 B N
11700 WIP Control Account - Cost Items B2 GB1 B N
12000 Trade Debtors B2 GB1 B N
12300 Sundry Debtors B2 GB1 B N
12400 Exch Control Difference on period translation B2 GB1 B N
12500 Deposits Holding Account B2 GB1 B N
13000 Doubtful Debts Provision B2 GB1 B N
14500 Loans to Directors B2 GB1 B N
14700 Loans to Employees B2 GB1 B N
15100 Loans to Third Parties B2 GB1 B N
15500 Suspense Account - Sales Ledger B2 GB1 B N
15700 Corporation Tax Refunds B2 GB1 B N
15800 Other Current Assets B2 GB1 B N
15900 Called Up Share Capital Not Paid B2 GB1 B N
16000 Prepayments B2 GB1 B N
16200 Accrued Income B2 GB1 B N
16500 Shares In Related Companies B2 GB1 B N
17000 Bank - Current No 1 B2 GB1 B N
17200 Bank - Current No 2 B2 GB1 B N
18000 Bank - Foreign Account B2 GB1 B N
18500 Bank - Deposit/Reserve B2 GB1 B N
19100 Building Society - Deposit B2 GB1 B N
19600 Petty Cash B2 GB1 B N
19900 Cash Float B2 GB1 B N
20000 Debenture Loans - Short Term B3 GB1 B N
20100 Bank - Overdraft B3 GB1 B N
20500 Other Loans - Short Term B3 GB1 B N
20800 Hire Purchase - Short Term B3 GB1 B N
20900 Deferred HP Interest - Short Term B3 GB1 B N
21000 Loans Due - Short Term B3 GB1 B N
21500 Payments Received on Account B3 GB1 B N
22000 Trade Creditors B3 GB1 B N
22300 Sundry Creditors B3 GB1 B N
22400 Exch Control Difference on period translation B3 GB1 B N
22500 Purchase Deposits Holding Account B3 GB1 B N
23400 Taxes b/fwd - Corporation B3 GB1 B N
23500 Taxes b/fwd - ACT B3 GB1 B N
23600 Taxes b/fwd - Income B3 GB1 B N
23700 Taxes Provision - Corporation B3 GB1 B N
23800 Taxes Provision - ACT B3 GB1 B N
23900 Taxes Provision - Income B3 GB1 B N
24000 Taxes Paid - Corporation B3 GB1 B N
24100 Taxes Paid - ACT B3 GB1 B N
24200 Taxes Paid - Income B3 GB1 B N
24450 Other Profit Related Taxes B3 GB1 B N
24500 PAYE Control B3 GB1 B N
24600 NIC Control B3 GB1 B N
24800 Sub-Contractors Tax B3 GB1 B N
25000 VAT Return - Current Liabilities B3 GB1 B N
25025 Cash VAT Suspense Account B3 GB1 B N
25050 VAT Payments Due - Previous Quarters B3 GB1 B N
25100 EC VAT Purchases Creditors B3 GB1 B N
25200 Other Taxes B3 GB1 B N
26000 Loans from Directors - Short Term B3 GB1 B N
26100 Loans from Employees - Short Term B3 GB1 B N
26400 Loans from Third Parties - Short Term B3 GB1 B N
27000 Payroll Control B3 GB1 B N
27700 Credit Card Control B3 GB1 B N
28000 Expenses Control B3 GB1 B N
28600 Suspense Account - Purchase Ledger B3 GB1 B N
29000 Accruals B3 GB1 B N
29300 Deferred Income B3 GB1 B N
29500 Proposed Dividends B3 GB1 B N
30000 Debenture Loans - Long Term B4 GB2 B N
30100 Bank Loan - Long Term B4 GB2 B N
30200 Other Loans - Long Term B4 GB2 B N
30500 Hire Purchase - Long Term B4 GB2 B N
30600 Deferred HP Interest - Long Term B4 GB2 B N
30700 Loans Due - Long Term B4 GB2 B N
34000 Loans from Directors - Long Term B4 GB2 B N
34300 Loans from Employees - Long Term B4 GB2 B N
34500 Loans from Third Parties - Long Term B4 GB2 B N
34860 Pension Liabilities B4 GB2 B N
34900 Deferred Taxation B4 GB2 B N
34950 Other Provisions B4 GB2 B N
37000 Ordinary Shares B5 GB3 B N
37100 Preference Shares B5 GB3 B N
37300 Other Classes of Shares B5 GB3 B N
37400 Loan Capital B5 GB3 B N
38500 Share Premium B5 GB3 B N
38600 Revaluation Reserve B5 GB3 B N
38950 Other Reserves B5 GB3 B N
39000 Profit & Loss Brought Forward B5 GB3 B N
39500 Profit & Loss Year-To-Date B5 GB3 B N
39800 Adjustments Re Prior Years B5 GB3 B N
40000 Sales - Type A P1A GP1 P O
40001 Sales - Type A P1A GP1 P O
40002 Sales - Type A P1A GP1 P O
41000 Sales - Type B P1B GP1 P O
41001 Sales - Type B P1B GP1 P O
41002 Sales - Type B P1B GP1 P O
42000 Sales - Type C P1C GP1 P O
42001 P1C GP1 P O
42002 Sales - Type C #VALUE! P1C GP1 P O
47000 Income - Other P1D GP1 P O
48000 Sales Carriage P1D GP1 P O
48100 Sales Post & Packaging P1D GP1 P O
48900 Discount Given P1D GP1 P O
50000 Purchases - Type A P2A GP1 P I
50001 Purchases - Type A #VALUE! P2A GP1 P I
50002 Purchases - Type A #VALUE! P2A GP1 P I
51000 Purchases - Type B P2B GP1 P I
51001 Purchases - Type B P2B GP1 P I
51002 Purchases - Type B P2B GP1 P I
52000 Purchases - Type C P2C GP1 P I
52001 Purchases - Type C P2C GP1 P I
52002 Purchases - Type C P2C GP1 P I
57000 Other Purchases P2D GP1 P I
58000 Purchases Carriage P2D GP1 P I
58100 Purchases Post & Packaging P2D GP1 P I
58900 Discount Received P2D GP1 P I
59000 Stock Movement Account P2 GP1 P N
59250 Stock Write Offs P2 GP1 P N
59450 Stocktake Adjustments P2 GP1 P N
59500 WIP Movements - Time P2 GP1 P N
59600 WIP Movements - Cost Items P2 GP1 P N
59700 WIP Write Offs - Time P2 GP1 P N
59800 WIP Write Offs - Cost Items P2 GP1 P N
70200 Commission/Promotion Costs P3 GP2 P N
73000 Telephone (Sales & Marketing) P3 GP2 P I
73300 Fax (Sales & Marketing) P3 GP2 P I
73600 Mobiles (Sales & Marketing) P3 GP2 P I
73900 Couriers/Post (Sales & Marketing) P3 GP2 P I
74000 Equipment Leasing (Sales & Marketing) P3 GP2 P I
74300 Advertising - Space P3 GP2 P I
74500 Advertising - Printing & Artwork P3 GP2 P I
74700 Publicity Materials P3 GP2 P I
74900 Promotional Items P3 GP2 P I
75000 PR & Consultancy P3 GP2 P I
75500 Exhibition Costs P3 GP2 P I
76500 Other Marketing costs P3 GP2 P I
78000 Rent P4 GP2 P I
78100 Rates P4 GP2 P I
78200 Services P4 GP2 P I
78300 Light & Heat P4 GP2 P I
78400 Property Insurance P4 GP2 P N
78500 Security Costs P4 GP2 P I
78600 Repairs & Renewals To Property P4 GP2 P I
78700 Other Establishment Costs P4 GP2 P I
79000 Depreciation P4 GP2 P N
79100 Disposal Proceeds P4 GP2 P N
79200 Profit/Loss On Disposal P4 GP2 P N
80000 Salaries P4 GP2 P N
80300 Salaries P4 GP2 P N
80600 Salaries Overtime P5 P5 GP2 P N
80900 Salaries Employers NIC P5 GP2 P N
81000 Directors Remuneration P5 P5 GP2 P N
81300 Directors Fees P5 P5 GP2 P N
81900 Directors Employers NIC P5 GP2 P N
82000 Temporary Staff P5 P5 GP2 P I
82400 Redundancy Costs P5 P5 GP2 P N
82500 Ex-Gratia Payments P5 P5 GP2 P N
82600 Pension Costs P5 P5 GP2 P N
82700 Life Assurance Premiums P5 P5 GP2 P N
82800 Health Insurance P5 P5 GP2 P N
83000 Training P5 P5 GP2 P I
83200 Recruitment P5 P5 GP2 P I
83500 Canteen P5 P5 GP2 P I
83600 Staff Welfare P5 P5 GP2 P I
83700 Staff Social Functions P5 P5 GP2 P I
83800 Gratuities P5 P5 GP2 P N
84000 Travelling P5 P5 GP2 P N
84200 Entertaining P5 P5 GP2 P N
84400 Accommodation & Subsistence P5 P5 GP2 P I
84500 Motor Leasing P5 P5 GP2 P I
84600 Motor Expenses - Petrol P5 P5 GP2 P I
84800 Motor Expenses - Insurance P5 P5 GP2 P N
84900 Motor Expenses - Other P5 P5 GP2 P I
85000 Telephone P5 P5 GP2 P I
85200 Fax P5 P5 GP2 P I
85500 Mobiles P5 P5 GP2 P I
85600 Couriers P5 P5 GP2 P I
85700 Postage P5 P5 GP2 P N
86000 General Insurance P5 P5 GP2 P N
86500 Repairs & Maintenance P5 P5 GP2 P I
86700 Equipment Leasing Costs P5 P5 GP2 P I
86800 Equipment Consumables P5 P5 GP2 P I
87000 Computer Maintenance & Consultancy P5 P5 GP2 P I
87200 Computer Consumables P5 P5 GP2 P I
87300 Computer Software P5 P5 GP2 P I
87700 Books & Journals P5 P5 GP2 P N
87800 Printing P5 P5 GP2 P I
87900 Stationery P5 P5 GP2 P I
88000 Subscriptions P5 P5 GP2 P I
88100 Cleaning P5 P5 GP2 P I
88150 Charitable Donations P5 #VALUE! P5 GP2 P N
88200 Audit Fees P5 P5 GP2 P I
88300 Accountancy Fees P5 P5 GP2 P I
88400 Bookkeeping P5 P5 GP2 P I
88500 Legal Fees P5 P5 GP2 P I
88600 Consultancy Professional P5 P5 GP2 P I
88900 Miscellaneous Costs P5 P5 GP2 P I
88950 Other Administrative Costs P5 #VALUE! P5 GP2 P I
89000 Depreciation P5 P5 GP2 P N
89100 Disposal Proceeds P5 P5 GP2 P N
89200 Profit/Loss On Disposal P5 P5 GP2 P N
90000 Rent & Rates Receivable P6 P6 GP2 P O
90500 Investment Income P6 P6 GP2 P N
90700 Interest Receivable P6 P6 GP2 P N
91000 Miscellaneous Income P6 P6 GP2 P N
91800 Other Receipts P6 P6 GP2 P N
92000 Bank Overdraft Interest P7 P7 GP2 P N
92500 Bank Loan Interest P7 P7 GP2 P N
93000 Other Loan Interest P7 P7 GP2 P N
93500 HP/Finance Lease Interest P7 P7 GP2 P N
93700 Other Interest P7 P7 GP2 P N
94000 Inland Revenue Interest/Penalties P7 P7 GP2 P N
94200 VAT Interest/Penalties P7 P7 GP2 P N
95000 Bank Charges & Facility Fees P7 P7 GP2 P I
95300 Bank & Foreign Exchange Fees P7 P7 GP2 P N
96000 Credit Card Charges P7 P7 GP2 P N
97000 Foreign Exchange Differences P7 P7 GP2 P N
99000 Corporation Tax Current P8 P8 GP2 P N
99200 Corporation Tax Under/Overprovision P8 P8 GP2 P N
99300 Transfer To/From Deferred Tax P8 P8 GP2 P N
99400 Deferred Tax P8 P8 GP2 P N
99500 Dividends P9 P9 GP2 P N
Enterprise 6 is supplied with several alternative accounts structures. These are intended for use in specialised businesses for which the basic structure shown above would not be sufficient. They are supplied as separate files and should be imported to Enterprise 6 if required.

Accounts headings

A basic set of Account Headings is supplied with Enterprise 6. These are used for structuring accounts reports. Basic headings for levels below level 1 have been supplied but these should be modified to be specific to your business. For example, sub-headings to P1 Sales (P1A to P1D are supplied) would represent the different types of products sold. Code Heading Name Report Level-1 Group Level Code Code B1 Fixed Assets 1 GB2 B2 Current Assets 1 GB1 B3 Current Liabilities 1 GB1 B4 Long Term Liabilities 1 GB2 B5 Capital 1 GB3 GB1 Net Current Assets 1 GB2 Net Assets 1 GB3 Shareholders Funds 1 GP1 Gross Profit 1 GP2 Net Costs 1 P1 Sales 1 GP1 P2 Cost of Sales 1 GP1 P3 Sales & Marketing 1 GP2 P4 Establishment 1 GP2 P5 Administration 1 GP2 P6 Other Income 1 GP2 P7 Financial 1 GP2 P8 Taxes on Profits 1 GP2 P9 Distributions & Exceptional Items 1 GP2 B1A Land/Buidings/Property 2 B1 GB2 B1B Leasehold Premises 2 B1 GB2 B1C Leasehold Improvements 2 B1 GB2 B1D Plant/Machinery 2 B1 GB2 B1E Fixtures & Fittings 2 B1 GB2 B1F Computer Equipment 2 B1 GB2 B1G Office Equipment 2 B1 GB2 B1H Commercial Vehicles 2 B1 GB2 B1I Cars 2 B1 GB2 B1J Sundry Assets 2 B1 GB2 P1A Sales - Group 1 2 P1 GP1 P1B Sales - Group 2 2 P1 GP1 P1C Sales - Group 3 2 P1 GP1 P1D Sales - Other 2 P1 GP1 P2A Purchases - Group A 2 P2 GP1 P2B Purchases - Group B 2 P2 GP1 P2C Purchases - Other 2 P2 GP1 Periods Enterprise 6 is supplied with monthly accounting Periods between April 1994 and December1999. When Enterprise 6 is first used, the Period containing the current date will be opened automatically. Transaction types All Transaction Types have an Analysis Code of ‘A’, a Layer Code of ‘A’ and a Currency of £. Eight Transaction Types (PINV, PP, PPRE, PPRR, RDEP, RDER, RINV and RIP) are set up so that they cannot be used directly in the General Ledger. They are the Transaction Types representing Sales and Purchase Invoices and their Receipts and Payments and should only be used in their respective Ledgers and posted in to the General Ledger from there. Code Transaction Name Debit Acc Credit Acc Tax Code J Adhoc Journals N JTRV Transfer VAT 25000 25050 N P Adhoc Payments 17000 N PCAS Petty Cash Withdrawal 19600 17000 N PINV Purchase Invoice 57000 22000 S PP Purchases Payment 22000 17000 N PPRE Purchases Pre-Payment 22500 17000 N PPRR Pre-Payments Reconciliation 22000 22500 N PSAL Salaries Payments Posting 27000 17000 N R Adhoc Receipts 17000 N RDEP Deposit Receipt 17000 12500 N RDER Deposit Reconciliation 12500 12000 N RINV Sales Invoice 12000 47000 S RIP Receipt Invoice Payment 17000 12000 N STIN Stock In 11000 50000 N STOU Stock Out 50000 11000 N WCIP WIP Cost Items Posting 11700 59600 N WCIW WIP Cost Items Write Offs 59800 11700 N WTRP WIP Time Recording Posting 11600 59500 N WTRW WIP Time Recording Write Offs 59700 11600 N

Analyses

Two sample, generic Analyses are supplied. If you need to account for different branches or departments, they should be modified to your requirements.

VAT codes

The four standard GB VAT Codes are supplied. Code Tax Name Tax Rate (%) S Standard VAT 17.5 Z Zero VAT 0 E Exempt VAT 0 F Fuel VAT 8

Currencies

Users of the Multi-currency volume have access to the currencies of the world, listed below. Currency Code Currency Name $A Australian Dollar $NZ New Zealand Dollar $T Tuvalu Dollar Af Afghani B (Panamanian) Balboa Ba$ Bahamian Dollar Baht Thai Baht BD Bahrain Dinar BDS$ Barbados Dollar BF Belgian Franc Br Ethiopia Birr Br$ Brunei Dollar Bs Boliviano BZ$ Belize Dollar C$ (Nicaraguan) Córdoba Oro Can$ Canadian Dollar CF Comorian Franc CFAF CFA Franc CFPF Franc of the Comptoirs Français Du Pacifique Ch$ (Chilean) Peso Col$ (Columbian) Peso Cr$ (Brazilian) Cruzeiro CR¢ Costa Rican Colón CUP Cuban Peso CVEsc (Cape Verde) Escudo C£ Cyprus Pound D (Vietnamese) Dong DA Algerian Dinar Db (São Tomé and Príncipe) Dobra Denar (Macedonian) Denar DF Djibouti Franc DH Moroccan Dirham Din New Yugoslav Dinar Dinar (Tunisian) Dinar Dkr (Danish) Krone DM Deutsche Mark Dr (Greek) Drachma E (Swaziland) Lilangeni EC$ East Caribbean Dollar EEK (Estonian) Kroon Esc (Portuguese) Escudo ES¢ (El Salvador) Colón F Franc F$ Fiji Dollar f. Netherlands Guilder FBu Burundi Franc FMG Malagasy Franc Fmk (Finnish) Markka Ft (Hungarian) Forint G (Haitian) Gourde G D (Gambian) Dalasi G$ Guyana Dollar GF Guinean Franc HK$ HK Dollar HrD Croatian Dinar ID Iraqi Dinar ISK (Icelandic) Króna J$ Jamaican Dollar JD Jordan Dinar K Myanmar Kyat K Sh Kenya Shilling Kcs (Czech) Koruna KD Kuwaiti Dinar KN (Laotian) Kip L Honduran Lempira L Lit (Lithuanian) Lit L$ Liberian Dollar LD Libyan Dinar LE Egyptian Pound Lek (Albanian) Lek Leu Romanian Leu Lev (Bulgarian) Lev Lit (Italian) Lira LL Lebanese Pound Lm Maltese Lira LR Latvian Ruble LS Syrian Pound LSd Sudanese Pound LT Turkish Lira Lux F Luxembourg Franc M (Lesotho) Loti M$ Ringgit (Malaysian Dollar) Manat (Azerbaijan) Manat Mau R Mauritian Rupee Mex$ (Mexican) Peso MK Malawi Kwacha Mt (Mozambique) Metical N Nigerian Naira NA f. Netherlands Antillean Guilder Nam$ Namibian Dollar NIS New Israeli Sheqel NKr Norweigian Krone NKz (Angolan) New Kwanza NRs Nepalese Rupee NT$ New Taiwan Dollar Nu (Bhutan) Ngultrum NUr$ Uruguayan New Peso P (Botswana) Pula P G Paraguayan Guaraní Pa (Macau) Pataca PG Guinea-Bissau Peso PNG K Papua New Guinea Kina PP Philippine Peso PRs Pakistan Rupee Ps (Argentine) Peso Pta (Spanish) Peseta Q Guatemalan Quetzal QR (Qatar) Riyal R (South African) Rand RD$ Dominican Peso Re Indian Rupee Rf Maldivian Rufiyaa Riel (Cambodian) Riel Rls (Iranian) Rial RO Rial Omani Rp Indonesian Rupiah Ruble Ruble Rw F Rwanda Franc S (Austrian) Schilling S$ Singapore Dollar S/. (Ecuadorian) Sucre Sf Suriname Guilder SI$ Solomon Islands Dollar SKr Swedish Krona SL Rs Sri Lanka Rupee SLe (Sierra Leone) Leone So.Sh Somali Shilling Sol (Peruvian) Nuevo Sol SR Seychelles Rupee SRIs Saudi Riyal Sw F Swiss Franc T (Mongolian) Tugrik T Sh Tanzanian Shilling T$ (Tongan) Pa’anga Tk Bangladesh Taka Tolar (Slovenian) Tolar TT$ Trinidad and Tobago Dollar U Sh Uganda Shilling UAEDh UAE Dirham UM Mauritanian Ouguiya US$ US Dollar V B (Venezuelan) Bolívar VT (Vanuatu) Vatu W (South Korean) Won Won (North Korean) Won WS$ (Western Samoan) Tala Y (Chinese) Renminbi (Yuan) YRls Yemen Rial Z Zaïre Z$ Zimbabwe Dollar ZK Zambian Kwacha Zl (Polish) Zloty ¢ (Ghanaian) Cedi £ Pound Sterling £Ir Irish Pound ¥ (Japanese) Yen Where the nationality is placed in parentheses, it is not officially part of the currency name. There is some duplication in the official abbreviations of some of the world’s currencies. To avoid confusion in Enterprise 6, it has been necessary to alter these abbreviations for some currencies. These alterations are listed below.
E6 code Currency Correct Code
Ba$ Bahamian Dollar B$
Baht Thai Baht B
Br$ Brunei Dollar B$
Dinar (Tunisian) Dinar D
G D (Gambian) Dalasi D
L Lit (Lithuanian) Lit L or Lit
Mau R Mauritian Rupee Mau Re
Pa (Macau) Pataca no recognised abbreviation
PNG K Papua New Guinea Kina K
PP Philippine Peso P
Rw F Rwanda Franc RF
Sol (Peruvian) Nuevo Sol no recognised abbreviation
SLe (Sierra Leone) Leone Le
T (Mongolian) Tugrik no recognised abbreviation
UAEDh UAE Dirham Dh
V B (Venezuelan) Bolìvar B
ZK Zambian Kwacha K

Actions

The following Actions are supplied for use in the Diary. Action Code Action Name Priority AC Admin Call AV Admin Visit FC Finance Call (Credit Control) ML Mail Letter 1 MQ Mail Quotation 1 PC Purchasing Call 2 PE Promotion - Exhibition 1 PS Promotion - Seminar 2 PV Purchasing Visit 3 SC Sales Call 1 SE Sales Enquiry 1 ST Sales Time (Chargeable) 1 SV Sales Visit 1 TC Technical Call TT Technical Time (Chargeable) TV Technical Visit VS Sales Visit 1

Documents

In the Word Processing volume, Enterprise 6 is supplied with two templates and three sample documents. The templates are usable only with 4D Write, but the sample documents are supplied in both 4D Write and non-4D Write versions. The sample Documents supplied are three debt-chasing letters, with the Document Codes of DEBT1, DEBT2 and DEBT3. The two templates supplied are entitled ‘Letter Template’ and ‘Quote Template’. They are separate files and must be stored in the same desktop folder as the Enterprise 6 structure file. The ‘Letter Template’ is used by the ‘Enter Letters’ and ‘Enter Documents’ functions, while the ‘Quote Template’ is used by ‘Enter Quotations’. Both templates feature Enterprise 6 variables and text placeholders. The Enterprise 6 variables can be moved or deleted, but if alternative variables are to be inserted, this must be done using the ‘Insert 4D Expression…’ function on the Word Processor’s Database menu. The text placeholders are used to indicate where text should be typed in the documents and can simply be overwritten. The Word Processing Reference chapter contains details of many of the Enterprise 6 variables that can be included in letters. Below are listed some further variables, mainly taking their information from the Preferences screen, which will be useful, especially in the basic design of the letterhead. The ◊ character is obtained using the key combination on the Macintosh. On Windows machines, the 2/3 symbol is used in place of ◊ and can be obtained by holding down the <Alt> key while typing “0190”. Note that in these manuals, ◊ has been used in all interprocess variables for reasons of clarity. If you are a Windows user, remember to substitute the 2/3 character where appropriate.

The following Enterprise 6 variables refer to fields on the User Details page of Preferences.

«◊UserName» Contains the User’s Name. «◊UserDetail» Contains the User’s address, with each line separated by carriage returns. «◊UserTel» Contains the User’s Telephone Number. «◊VATNo» Contains the User’s VAT Number. «◊VatPref» Contains the User’s VAT Prefix. «◊OfficeCode» Contains the User’s Office Code.

The following Enterprise 6 variables refer to fields on the Sales Orders and Ledger page of Preferences.

«◊AD1» Contains the first aging period(number of days). «◊AD2» Contains the second aging period(number of days). «◊AD3» Contains the third aging period(number of days).

The following Enterprise 6 variables refer to fields on the Form Settings 1 page of Preferences.

«◊TitAdd» Contains the Address, Tel, Fax. «◊TitReg» Contains the VAT Reg No, Registered Office etc.«◊TitDepCo» Contains the Sales Dept, Company.«◊TitDepCoP» Contains the Purchase Dept, Company.«◊TitDepCoS» Contains the Service Dept, Company.«◊TitPay» Contains the Payment Terms.«◊TitPayB» Contains the T & C, E & OE etc.«◊TitAuth» Contains the Authorisation.

SuperReport forms

Enterprise 6 is supplied with the following SuperReport Pro forms: File File Number Report Code Sales Invoices 39 SR Invoice SR Invoice DT (ie an Invoice with a separate delivery address) Sales Orders 24 SR Order Quote SR Order Auth SR Order Ack SR Delivery Purchase Invoices 37 SR Remittance SR Cheque Stock Movements 40 SR Movement Purchase Orders 57 SR Purch Order Service Contracts 17 SR Contract Service Calls 20 SR Call Sheet The forms supplied are very much templates and should be altered to your requirements using the [Edit Templates] button on the Forms Settings 2 page of Preferences. If you wish to create your own versions of these forms, it is recommended that you use the supplied forms as models, as they contain the necessary Start Script and Array names. If you have indicated on that page that you wish to print using SuperReport forms, the forms will be used whenever printing from a relevant function. You can print using the standard Enterprise 6 forms if you select the print function while holding down the

Replacing built-in reports with SuperReport reports

All Enterprise 6 reports can use SuperReport equivalents. As with SuperReport forms described above, SuperReport reports will be used if you have switched on the ‘SuperReport Editable Forms’ radio button on the Forms Settings 2 page of Preferences. You can print using the standard Enterprise 6 forms if you accept the selection list while holding down the