Core menu - Preferences

There are three sections of Preferences that contain settings relevant to Purchase Order Processing. These screens and settings are described below.

Print their items’ descriptions

When entering Products to Purchase Orders, there is a Description field available to record details of the Product (perhaps key specifications). If you would like these Descriptions to appear on Purchase Order paperwork, switch this preference on.

The description will appear on the line(s) below the Product Name, slightly indented and in a font size one size smaller.

Note that this Preference affects the printing of Sales Orders as well as of Purchase Orders.

Show supplier’s product code on purchase order

If this option is switched on, the Purchase Order Form prints with the Description column containing the Product Name, followed by, if it exists, the ‘Their Code’ from the Product’s Suppliers included list in brackets. Note that it is possible that the Code could be cut off to the right if the Product Name is very long.

Show discount % on purchase order

If switched on, when Purchase Orders are created, each Order Item that contains a Discount figure will have text of the pattern ‘@ 20% Discount’ added to the Product Name. This will therefore be printed on the Purchase Order.

The items on this screen that are relevant to Purchase Order Processing are described below. It is likely that you will have already considered these fields when setting up the General Ledger. Note that, if creating a new data file using the Business Templates system, the fields will be filled in with default values. If you change any of the significant Accounts or Transaction types, be sure to amend the fields on this screen appropriately.

Current year periods

Type in the start and end Periods of your current financial year, eg 91/04 to 92/03. These fields will be automatically updated when the Close Financial Year function on the Utilities menu is run.

VAT accounts

Type in the actual Account numbers of the two VAT Accounts - the one used to process the current VAT Return, and the one used as a Control Account to maintain current VAT Payments owing.

Cash VAT suspense account

If you wish to use Cash VAT processing, switch on the Cash VAT check box and enter here the appropriate Account Code of your Cash VAT Suspense Account.

Default standard VAT

Type in the VAT Code of the preferred default, which will be used everywhere in Enterprise 6 where VAT is calculated.