A more conventional Journal Postings function is achieved through the 'Enter Transaction Batch' option on the Nominal Ledger menu.
Enter Transaction Batch is a function that allows you to make a single or multiple Journal Postings to the Nominal Ledger. You will see that every batch has a number of attributes.
Let's take a simple example, using the Tutorial data.
Select 'Enter Transaction Batch'. An entry screen appears.
Batch No and Batch Date are generally set by Enterprise 6.
If it is your normal practice to add up the total value of a batch as a control check, then Enterprise 6 provides a facility to accommodate this. Enter the Total (excluding VAT) in the Control Amount box, and the VAT and Gross Total (including VAT) in the Control VAT and Control Total boxes respectively. If you leave these boxes blank, Enterprise 6 will not force a Control check before posting.
Enterprise 6 is designed to keep labour to a minimum. All postings are recorded by Enterprise 6 as full double-entry journal entries, and so the system allows you to post both sides of every Nominal Ledger transaction simultaneously.
Click anywhere in the Transactions list, and click the [+] button (or type <Command-N>/). Type an @ and hit <Return> to get a look-up table of potential Transaction types. Select PPET - Petrol Payment (by Credit Card). Note that Enterprise 6 knows both sides of the transaction already. The Debit and Credit Nominal Ledger Codes are already specified and the system looks up the Input and Output VAT status for each Account in the double entry. See the Nominal Ledger Setup section in the System Administrator's Guide for advice on how to achieve this and the 'Introduction to Accounts' section of the 'Hints & Tips' chapter in the Getting Started manual for more advice on Inputs and Outputs. It also knows that this is a transaction which attracts Standard rate UK VAT (S U). Note that Enterprise 6 handles EC VAT. If this is a European transaction, the U is set to E. Use the mouse to click in the Total field in the far right-hand bottom corner of the first row of the table (or <Tab> over to it). Enter "100.00" (VAT inclusive Total) here, like this: Hit <Tab>. Note how Enterprise 6 calculates the VAT exclusive Total, and the VAT element of the transaction, backwards from the inclusive Total.
