This option is designed to print or reprint a whole Batch of Invoices that have already been created, either individually through ‘Enter ad hoc Invoices’ or several at once using batch methods.
You are shown the Invoices Selection criteria as for ‘View Invoices’ above, and might, for example, choose to select a give range of Invoice Numbers. After the normal selection process, you are also asked if you want to find only those not yet printed - press [OK] to do so, or Cancel to continue with the full list you have already selected.
The selected Invoices are displayed as a list. You can use the Buttons Palette to reduce the selection or to search again. Once you are happy with the list, click [√] to progress to the printing stage. You are then shown the Print Settings - remember 2 or more copies, unless you are reprinting past Invoices for your own records.
If any of the Invoices printed had not previously been Batched or Posted to the Nominal Ledger, Enterprise 6 will ask you if it is OK to Post the Invoices now. If you [Cancel] here, Enterprise 6 will assume that, rather than Post the Invoices now, you want to Batch them for posting. Batching is designed to save time when you are printing multiple Invoices, since the time taken doing the actual postings can be ‘stored up’ to be activated at a time when you will be away from the machine. Batches of Invoices can be posted to the Nominal Ledger using the ‘Batch Post to Ledgers’ function described below.
In some situations (if you have the ‘Allow Unprocessed Invoices’ option switched on in Preferences), you may be able to print or save the Invoices without either Posting or Batching them. If you do this, you must be aware that though you may have printed the Invoice (and possibly even sent it to the client), the system has not yet been told that it is ‘real’ - and it will not be posted to the Nominal Ledger until you have been through the print process described above again (although you may use the option ‘Preview to Screen’).
If you have the ‘Allow Invoices posting without Printing’ option switched on in Preferences, you can cancel the ‘Do you want to print invoices?’ question, and then go on to batch or post. Therefore, you can use this function to post unposted or unbatched invoices without reprinting.
Note that, even if you have ‘Show Receipts Window after posting’ switched on in Preferences, that window will not appear after this function as the Receipts window cannot be used after batch posting invoices made out to several Companies.
If you use SuperReport, the Invoices will be printed using the ‘SR Invoice’ or ‘SR Invoice DT’ forms, unless you select the function while holding the